Zymeworks

Office Coordinator

Business Operations - Vancouver, BC

Description

Zymeworks is a clinical-stage biopharmaceutical company dedicated to the discovery, development and commercialization of next-generation bispecific and multifunctional biotherapeutics, initially focused on the treatment of cancer. Zymeworks’ suite of complementary therapeutic platforms and its fully-integrated drug development engine provide the flexibility and compatibility to precisely engineer and develop highly-differentiated product candidates.

Key Responsibilities:

• Provides front-desk reception, welcomes visitors by greeting them, in person or over the telephone, answers or refers inquiries.
• Maintains security by following procedures, ensures all visitors sign in to our Envoy security system and issues visitor badges.
• Responsible for sending and receiving all courier packages and ensures receiving parties are notified accordingly.
• Retrieves company mail from the lock box, opens correspondence in accordance with standard operating procedures, date stamps and delivers mail to staff.
• Receives out-going mail, assigns postage and posts mail at the end of each business day.
• Coordinates the company’s shared internal resources, including boardroom and meeting room bookings. Monitors and ensures users do not surpass scheduled time when there are subsequent bookings.
• Coordinates catering for meetings, monitors JIRA requests and submits orders in accordance with standard operating procedures and with established catering providers. Provides set-up and take down/clean-up services.
• Monitors and ensures reception area is kept tidy and projects a business-like image. Maintains the appearance and cleanliness of the office environment, kitchens, stationery rooms and meeting rooms.
• Orders, maintains and ensures inventory of kitchen and office supplies.
• Assists Office Manager with the coordination of company events and mailouts, maintains RSVP lists, coordinates logistics, etc.
• Temporarily responsible for covid cleaning protocols, ensuring we have a safe working environment by cleaning meeting room tables, kitchen counters, door handles and assisting with monitoring and inventory of PPE until such time as COVID restrictions and protocols are no longer required.
• Fosters effective and collaborative working relationships with fellow employees, management and external associates.

Education and Experience:

Post Secondary education is preferred along with a Level 1 First Aid Certificate and a minimum of 2 years’ related experience or an equivalent combination of training and experience.

Skills and Abilities

• Proven interpersonal skills with the ability to work collaboratively as a member of a team and to establish and maintain effective working relationships with employees, management and external associates.
• Level I First Aid Certificate is required.
• Strong work ethic and a friendly, positive, “can-do” attitude is an absolute must!
• Excellent customer service skills with a proactive, problem solving approach. Demonstrates initiative and the ability to make thoughtful and timely decisions.
• Exceptional time-management and organizational skills. Results-oriented.
• Attention to detail and a high level of accuracy
• Tactful, sensitive, discrete, reliable, trustworthy
• Fluency in English, excellent oral and written communication skills.
• Proficiency in MS Office, primarily Excel and Word.

Why Work for Us?

At Zymeworks, we stand for innovation, integrity, collaboration and care.

Zymeworks’ employees are passionate, engaged and extremely motivated to succeed. We are excited by the cutting-edge science and technology, the endless possibilities this union holds and the sheer opportunity to be a part of something big. To learn more about Zymeworks Inc. and our current openings, please visit our website at https://zymeworks.bamboohr.com/jobs/.

We offer challenging career opportunities, competitive benefits and an environment that recognizes and rewards performance.

How to Apply

If you are interested in this challenging opportunity, please apply online at https://zymeworks.bamboohr.com/jobs/view.php?id=372. Due to the high volume of applicants, only those selected for interviews will be contacted.

NOTE TO EMPLOYMENT AGENCIES: Zymeworks values our relationships with our Recruitment Partners. We will only accept resumes from those partners whom have been contracted by a member of our Human Resources team to collaborate with us. Zymeworks is not responsible for any fees related to resumes that are unsolicited or are received without contract.

Zymeworks

Zymeworks is an Equal Opportunity Employer

Submitted: 01/30/2021